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Business writing: What it is and Tips to Help You (business writing) Business writing is much more precise and less detail oriented than other styles of writing. In writing for a business there are a few elements you must know. Your knowledge or lack there of these elements can make or break your business writing career. Your goal for business writing is to strive for clarity and precision, yet not be too vague or elaborate. Examples of business writing would be emails, business plans, brochures, and many more. Virtually anything writings that pertain to a business are classified as business writing. When people read business writings they are not only looking for what happened and why, but how you are handling the situation at hand. A person reading a business writing that has an organized and concise style with an active tone is going to heed a much better result and give confidence that any matters will be taken care of. Organize your thoughts. The more organized you are the quicker and easier it will be for you to put your words in a decisive and orderly style. Your writing should be grammatically correct along with the proper usage of capitalization and punctuation. These errors can cause misinterpretations amongst the readers of your business writings. An example of correct and incorrect punctuations would be “We are missing the actress Jane.” Or “We are missing the actress, Jane.” While both are correct, they mean two entirely different things. Business writing is backwards or upside down from other writings. You start with the ending and then give a brief synopsis on how you got to that point. You may include other avenues that were considered and why they were not chosen. Have a positive attitude. Even if you are conveying a message that has on outcome other than optimal a positive tone will bring a much better response. Tell your readers what good came about from the outcome. Tell them what you can do with these results. For example a non-profit agency held a fundraiser. They were hoping to bring in $25,000 for building repairs and play ground equipment. Unfortunately, they only got $15,000. Positive tone writing would be “Our fundraiser was successful. We can now begin building repairs.” Or “The new playground equipment will be delivered tomorrow due to our successful fundraiser.” Even though it was not as much of a success as you would have liked, by keeping a positive attitude and showing people what can be done will promote a positive attitude in the future. A negative tone might be something like “Since our fundraiser was not as successful as we had hoped, we will have to choose between playground equipment and builder repairs.” This approach could be unfavorable to future fundraisers because it seems as though you are unthankful for what you did get. Being positive shows your appreciation for the hard work or donations that you have received. Don’t play the blame game. Even if you know whose fault it is a deal fell through there is no need to start a mud-flinging contest. Surely, the person responsible is already aware of the situation and chances are so is everyone else. Down the line they are not going to remember whose fault it was, but they will remember who was naming names. This is not only very unprofessional, it is malicious and that is not how you would like to be talked about. Finally using an active voice will promote a better reception to your business writing than a passive one. An active voice shows that you are in control and are aware of how or why things are going to happen.

Web Hosting - Changing Web Hosts, Pitfalls and Planning At some point, nearly everyone finds it necessary to change web hosts. It may be just a migration to another server, or it may be changing web hosting companies entirely. Either way, the process is fraught with potential dangers. But there are ways to minimize the odds of problems and maximize your changes of a smooth migration. Plan, plan, plan. Make a very detailed list of everything that is on your current system. Review what is static and what changes frequently. Note any tailoring done to software and files. Be prepared to remake them if the systems aren't transferred properly or can't be restored. Keep careful track of all old and new names, IP addresses and other information needed to make the migration. Backup and Test Backup everything on your system yourself, whenever possible. Web hosting companies typically offer that as a service, but the staff and/or software are often less than par. Often backups appear to go well, but they're rarely tested by restoring to a spare server. When the time comes that they're needed, they sometimes don't work. Do a dry run, if you can. Restore the system to its new location and make any needed changes. If you have the host name and or IP address buried in files, make sure it gets changed. This is often true of databases. SQL Server on Windows, for example, picks up the host name during installation. Moving a single database, or even multiple ones, to a new server is straightforward using in-built utilities or commercial backup/restore software. But moving certain system-related information may require changing the host name stored inside the master database. Similar considerations apply to web servers and other components. Accept Some Downtime Be prepared for some downtime. Very few systems can be picked up, moved to another place, then brought online with zero downtime. Doing so is possible, in fact it's common. But in such scenarios high-powered professionals use state-of-the-art tools to make the transition seamless. Most staff at web hosting companies don't have the skills or the resources to pull it off. Prepare for Name Changes One aspect of moving to a new host can bedevil the most skilled professionals: changing domain names and or domain name/IP address combinations. When you type a URL into your browser, or click on one, that name is used because it's easier for people to remember. www.yahoo.com is a lot easier to remember than 209.131.36.158. Yet the name and or name/IP address combination can (and does) change. Still, specialized servers called DNS (Domain Name System) servers have to keep track of them. And there are a lot of them. There may be only two (rarely) or there may be a dozen or more DNS servers between your visitors' browsers/computers and your web host. Every system along the chain has to keep track of who is who. When a name/IP address changes, that pair has to be communicated to everyone along the chain, and that takes time. In the meantime, it's possible for one visitor to find you at the new place, while another will be pointing to the old one. Some amount of downtime will usually occur while everything gets back in sync. The Little Gotchas But even apart from name and IP address changes, there are a hundred little things that can, and often do, go wrong. That's not a disaster. It's just the normal hurdles that arise when changing something as complicated as a web site and the associated systems that underlie it. Gather Tools and Support Having an FTP program that you're familiar with will help facilitate the change. That will allow you to quickly move files from one place to the next to do your part to get the system ready to go or make repairs. Making the effort to get to know, and become friendly with, support staff at the new site can be a huge benefit. They may be more willing to address your problem before the dozen others they have to deal with at any given moment. Ok. On your mark. Get ready. Go.

Want a Favorite Product Free? Write the Manufacturer Are you ready to revel in all the freebies you can find? If you are a sucker for freebies, here are some easy tips for getting your hands on the best free samples out there. You will find that finding the right freebies is often as easy as picking up a pen or licking a stamp and putting it on an envelope. Should You Write Your Favorite Manufacturers to Receive Free Product Samples? Is there a special item or product that you love? Is there a shampoo you can't live without? Would you die if your favorite brand of toothpaste were discontinued? Fortunately, there are many ways to declare your allegiance to a specific brand or product, and get rewarded for it. If there is a product you simply cannot live without, go ahead and write the company. Write them a letter to let them know what a big fan you are. Companies appreciate positive customer feedback. Simply writing to your favorite company can get you on their free sample mailing list. In fact, go ahead and ask them for free samples. Most manufacturers and corporations are more than willing to oblige your request. Getting the Information You Need to Contact Your Favorite Manufacturer Where can you find the information you need in order to get free product samples? Luckily, finding this information is often quite simple. Most of the time, all you have to do is look at the back of the product label to find information. Always contact the customer service address. If no address is available or listed, call their toll-free customer service hotline. Ask the customer service rep about possible free samples. At the very least, you will probably be able to finagle a handful of valuable coupons to save money on your next buy. Getting Free Stuff From Your Favorite Manufacturers Online Did you know that there are plenty of places to get free samples and other freebies by checking online? The World Wide Web is a treasure trove of freebies. There are many websites that specialize in freebie offers. Think of these websites as the middleman to freebie paradise, as well as an easy way to save on stationary and stamps. What are some of these freebie sites? The freesite.com is a great site to find a variety of freebies, both virtual and beyond. To find the latest free stuff, turn to websites such as freeflys.com. This website's slogan is that "Cheap is good, but free is always better." Who can argue with that kind of logic. There are many other websites that can offer you a library of freebies. Here are some tips for sorting out the legitimate offers from the fake stuff. Don't Get Caught in a Freebie Scam Although there are plenty of great websites out there that offer real legitimate freebie offers, there are also many websites that prey on people seeking freebies. Here are some tips for filtering out the bad websites, and finding the best in legitimate freebie offers. First, do not accept freebies from websites that require too much personal information. Only give just enough information to get what you need. Avoid accepting freebies from websites that require you to sign up for a newsletter or email offers. These websites have been known to sell your email address to partners, thus causing your email inbox to become overwhelmed with offers and related spam. A good rule of thumb is that if you don't feel comfortable providing your personal data, you should not. Also, avoid websites that are too burdened with obtrusive pop-up or banner ads. Websites that rely too heavily on advertisements are more likely to sell your personal data.